Information for Presenters
Apart from special events, oral presentations will be scheduled for 15 minutes, which should include 2-3 minutes for questions. To give fair time to all speakers within the tight constraints of each session, you should expect the program and session chairpersons to be highly diligent in enforcing the 15 minute limit. Enforcement may include power being cut off to the microphone and projectors. If space permits, we will provide a rehearsal room for those who wish to practice giving their talks (see the final published program for location).
Powerpoint presentations should be burned to a CD or copied to USB memory and provided to the organizers the day before one’s scheduled session (during lunch break or immediately after the last session of the day). The title of the file should be in the format: Author’s last & first name + day of talk + time of talk using a decimal instead of colon (e.g., Owings Don Thursday 3.15 pm). You can learn the time of your talk by examining the detailed schedule posted at the website. When giving your talk to the organizers, be prepared to quickly view your file on the computer used for projection to ensure that fonts and format are consistent with the available software versions.
Slide presentations should be provided to the projectionist in a carousel slide tray at least 30 minutes prior to the start of the session. The carousel should be labeled with tape, giving the author’s last and first name + day of talk + time of talk.
The poster session will be held Thursday, 7:00 pm– 10:00 pm, in the vendor room. We ask that posters be put in place sometime during Wednesday night or Thursday morning (during a break and not during an active session) and left in place through Friday morning if possible. The author(s) must be present at the poster during the formal poster session.
Posters will be displayed on boards that are 4 feet high by 8 feet wide. Your poster can occupy this entire space if you wish, though it would be helpful if a few posters were no larger than 4' x 4' so we can double up a few on a single board to ensure enough space for everyone's poster. Bring in your tacks, but we can provide them if necessary. The lettering and graphics on posters should be large enough for viewers to read and interpret from a distance of at least five feet. We encourage making available miniaturized versions of the poster (on 8.5 x 11 inch paper; black-and-white versions are less costly to mass produce). We also encourage authors to make reprints available if the research has been published recently.
We suggest using the following sections as you prepare your poster: title + author(s) + institution(s), introduction, materials & methods, results, conclusions, literature cited, acknowledgments (avoid use of abstract and discussion). Also, consider liberal use of bullets to better communicate main points.
For excellent advice on how to prepare a poster, consider visiting the links below (courtesy of Zia Nisani; they may no longer be up to date):
http://www.swarthmore.edu/NatSci/cpurrin1/posteradvice.htm (outstanding general advice)
http://www.drizzle.com/~afox/writings/Posters_HOWTO.htm (link-rich advice on production steps and software applications)
http://www.ncsu.edu/project/posters/resources.html (more link-rich advice, including evaluation criteria)
http://titlev.nmsu.edu/documents/PDF/ppt_poster_tutorial.pdf (designing a poster using PowerPoint—the most common approach)
http://west.osu.edu/Poster/Index.html (more link-rich advice on using PowerPoint)
http://www.wfubmc.edu/biomed/ppt_poster_templates.html (PowerPoint large format poster templates)
http://www.linuxgazette.com/issue96/artime.html (designing a poster with Xfig and TeX)
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